3 Topics
5 Days
29 Sessions
Programme Overview
Training Description
- NGO Executive Directors and Senior Managers
- USAID Project and Programme Managers
- Grants Managers and Grant Officers
- Finance Managers and Finance Officers
- Compliance Officers
- Programme Officers
- Project Coordinators
- Procurement and Supply Chain Officers
- Monitoring, Evaluation and Learning (MEL) Professionals
- Contracts and Subcontracts Managers
- Subaward Managers
- Internal Auditors
- Risk Management Professionals
- Donor Relations Officers
Session Objectives
- Navigate and apply USAID rules and regulations to ensure compliant and successful program implementation Build and manage collaborative relationships with key players related to your award Explain the relationship between your organizational policies and the regulations Identify when approvals, waivers, and extensions are required, as well as how to obtain them Develop strategies for finding the answers to common and complex issues (e.g., determining allowable costs, correct procedures for purchasing equipment, property disposition, limits on budget revision, cost share, documentation requirements, avoiding common audit findings)
About the Course
This practical workshop is designed to equip NGO professionals, implementing partners, grant managers, programme teams, finance officers, and compliance personnel with a working understanding of USAID rules, regulations, award requirements, and compliance responsibilities.Participants will learn how to interpret award terms, manage allowable costs, maintain appropriate documentation, strengthen internal controls, comply with procurement requirements, manage subrecipients, prepare for audits, and address findings or potential non-compliance. The workshop also highlights practical lessons from recent USAID OIG oversight, including the importance of financial accountability, timely disclosures, internal controls, and proper stewardship of award funds.
Curriculum & Topics
3 Topics | 29 Sessions
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Workshop 1.1:
Why USAID Rules and Regulations
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Workshop 1.2:
Organization of USAID
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Workshop 1.3:
USAID/Field Mission Organizations
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Workshop 1.4:
Funding framework
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Workshop 1.5:
Assistance vs Acquisition
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Workshop 1.6:
Award Mechanisms
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Workshop 1.7:
US vs Non-US Regulations
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Workshop 1.8:
Implementation of Assistance Awards
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Workshop 1.9:
How is USAID Organized
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Workshop 1.10:
Rules and Regulations Map
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Workshop 1.11:
Working effectively with USAID
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Workshop 1.12:
Manage and Effective Relationship with USAID
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Workshop 1.13:
Best Practices with Agreement Officer
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Workshop 1.14:
Award package – Cover letter, Award, Schedule
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Workshop 1.15:
Highlights in an Award
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Workshop 1.16:
Standard Provisions,Financial Management,Allowable costs,Accounting, Audit, and Records,Amendments, Budget Revisions,Amendments, Budget Revisions,Payment, Advances, and Reimbursements,Good Financial Practices,Accounting Records
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Workshop 1.17:
Property,Title to end use of property inventory management Inventory Management Disposition of Property
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Workshop 2.1:
Procurement Concepts and Procedures
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Workshop 2.2:
Competitive Procurement
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Workshop 2.3:
Procurement Files
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Workshop 2.4:
Ineligible and Restricted Goods
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Workshop 2.5:
Ineligible Procurement
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Workshop 2.6:
Restricted Goods
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Workshop 2.7:
Source & Nationality,Update Definitions Scope and Application Geographic Codes Source of Commodities Nationality of Suppliers Foreign Government Controlled Organizations Nationality of Staff and Consultants Leases Restricted Commodities Waivers Procurement Resources
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Workshop 2.8:
Cost Principles,• Cost Principles • Prior Approval • Allowability • Reasonableness • Allocability • Selected Items of Cost • Items that Require Prior Approval • Unallowable Costs • Selected Items of Cost
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Workshop 2.9:
N/A
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Workshop 3.1:
Mandatory Standard Provisions:• Marking • Termination and Suspension • Preventing Terrorist Financing
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Workshop 3.2:
Required as Applicable Provisions:• Indirect Costs – Fixed Amounts • Subaward • Air Travel and Transportation • Shipment of Goods and non-Business Travel • Cost Share or Matching • Leveraging • Program Income
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Workshop 3.3:
Other Selected Standard Provisions,Audits;• Types of audits • Guidelines for Financial Audits Contracted by Foreign Recipients • US Government Financial Audits • US Government Performance Audits
