9 Topics
10 Days
45 Sessions
Programme Overview
Training Description
Who Should Attend
- New and aspiring project managers
- Project coordinators and administrators
- Team leaders and supervisors
- Programme and project support staff
- Professionals transitioning into project management
- Business and operations managers
- Government and public-sector officers involved in projects
- NGO and development-sector professionals
- Entrepreneurs and business owners
- Anyone seeking a practical foundation in project management
Session Objectives
- Understand the basic principles and terminology of project management.
- Apply project management methodologies to administrative tasks.
- Define project scope and objectives for administrative projects.
- Create project plans and timelines for efficient task management.
- Utilize task prioritization and time management techniques.
- Effectively manage resources and allocate tasks.
- Monitor project progress and identify potential roadblocks.
- Implement effective communication strategies for project updates.
- Utilize project management tools and templates.
- Understand the importance of project documentation and record-keeping.
- Enhance their ability to manage multiple tasks and deadlines effectively.
- Improve their organizational skills and productivity.
- Contribute to improved efficiency and streamlined workflows within their organization.
- Stay up-to-date with basic project management concepts and best practices.
- Become a more organized and effective administrative professional.
- Understand ethical considerations in project data management.
- Learn how to use project management software and tools effectively for administrative tasks.
About the Course
Mastering the Basics of Project Management is a practical foundation-level training course designed to equip participants with the essential knowledge, tools, and techniques required to successfully plan, execute, monitor, and close projects. The course introduces participants to the project management lifecycle, key project roles, scope definition, scheduling, budgeting, risk management, stakeholder engagement, communication, and project performance monitoring.
Participants will gain practical skills for managing projects efficiently, controlling constraints, anticipating challenges, and delivering agreed outcomes within scope, time, and budget.
Curriculum & Topics
9 Topics | 45 Sessions
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Workshop 1.1:
Understanding the relevance of project management in administrative roles.
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Workshop 1.2:
Key project management concepts and terminology (scope, timeline, resources, etc.).
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Workshop 1.3:
The project lifecycle and its application to administrative tasks.
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Workshop 1.4:
Identifying common administrative projects and tasks.
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Workshop 1.5:
Benefits of applying project management principles to daily work.
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Workshop 2.1:
Defining project scope and objectives for administrative tasks.
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Workshop 2.2:
Creating project charters and task descriptions.
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Workshop 2.3:
Conducting stakeholder analysis for administrative projects.
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Workshop 2.4:
Developing project plans and timelines.
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Workshop 2.5:
Setting realistic deadlines and milestones.
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Workshop 3.1:
Breaking down large tasks into smaller, manageable steps.
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Workshop 3.2:
Creating a Work Breakdown Structure (WBS) for administrative projects.
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Workshop 3.3:
Defining clear deliverables and acceptance criteria.
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Workshop 3.4:
Managing scope creep and changes in administrative tasks.
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Workshop 3.5:
Ensuring clarity and understanding of task requirements.
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Workshop 4.1:
Utilizing time management techniques (e.g., time blocking, prioritization).
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Workshop 4.2:
Creating task schedules and Gantt charts.
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Workshop 4.3:
Estimating task durations and dependencies.
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Workshop 4.4:
Managing deadlines and avoiding procrastination.
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Workshop 4.5:
Using scheduling tools and calendars effectively.
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Workshop 5.1:
Identifying and allocating resources for administrative projects.
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Workshop 5.2:
Managing workload and task distribution among team members.
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Workshop 5.3:
Utilizing resource management tools and techniques.
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Workshop 5.4:
Prioritizing tasks based on urgency and importance.
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Workshop 5.5:
Delegating tasks effectively and providing clear instructions.
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Workshop 6.1:
Tracking task progress and performance.
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Workshop 6.2:
Identifying and addressing potential roadblocks and delays.
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Workshop 6.3:
Monitoring project timelines and budgets (if applicable).
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Workshop 6.4:
Implementing change control procedures.
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Workshop 6.5:
Using project tracking tools and dashboards.
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Workshop 7.1:
Implementing effective communication strategies for project updates.
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Workshop 7.2:
Using communication tools (e.g., email, messaging apps) effectively.
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Workshop 7.3:
Facilitating team meetings and discussions.
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Workshop 7.4:
Providing clear and concise project reports.
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Workshop 7.5:
Collaborating with stakeholders and team members.
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Workshop 8.1:
Understanding the importance of project documentation.
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Workshop 8.2:
Creating and maintaining project documentation (e.g., task lists, meeting minutes).
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Workshop 8.3:
Organizing and storing project files and documents.
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Workshop 8.4:
Using document management systems and cloud storage.
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Workshop 8.5:
Ensuring data security and confidentiality.
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Workshop 9.1:
Completing and finalizing administrative projects.
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Workshop 9.2:
Conducting project reviews and lessons learned sessions.
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Workshop 9.3:
Identifying areas for process improvement.
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Workshop 9.4:
Implementing feedback mechanisms for continuous learning.
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Workshop 9.5:
Applying project management principles to future administrative tasks.
