15 Topics
5 Days
75 Sessions
Programme Overview
Training Description
Who Should Attend
- Project Controls Professionals
- Finance and Budget Officers
- Operations Managers
- Business Analysts
- Risk Management Professionals
- Legal and Contract Professionals
- Engineers and Technical Project Teams
- Consultants and Contractors
- Government and Public Sector Procurement Professionals
- Professionals involved in project sourcing and contract management
Session Objectives
- Understand the core concepts of project procurement management.
- Learn to develop a comprehensive procurement plan.
- Master the process of selecting the right suppliers.
- Gain expertise in contract planning and negotiation.
- Learn to manage contracts and vendor relationships.
- Identify and mitigate procurement-related risks.
- Understand the legal and ethical aspects of procurement.
- Learn to use different types of contracts for various projects.
- Develop skills for effective communication with vendors.
- Understand the importance of project closure and contract finalization.
About the Course
The Project Procurement Management Training Course equips project professionals with the knowledge and practical skills required to effectively plan, source, contract, manage, and close procurement activities throughout the project lifecycle. The course focuses on developing efficient procurement strategies, managing suppliers and contractors, controlling procurement risks, and ensuring that goods, services, and works are acquired at the right quality, cost, and time.
Participants will explore the complete project procurement cycle, from procurement planning and requirements development to supplier selection, contract negotiation, performance monitoring, change management, dispute resolution, and contract closeout. Through practical case studies, procurement simulations, and real-world scenarios, participants will learn how to strengthen procurement governance, achieve value for money, and minimize contractual and project delivery risks.
Curriculum & Topics
15 Topics | 75 Sessions
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Workshop 1.1:
The role of procurement in the project life cycle.
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Workshop 1.2:
Key terms and concepts in procurement.
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Workshop 1.3:
The importance of early planning.
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Workshop 1.4:
Understanding the role of a procurement manager.
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Workshop 1.5:
Centralized vs. decentralized procurement.
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Workshop 2.1:
Deciding what to procure and when.
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Workshop 2.2:
Creating a detailed procurement management plan.
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Workshop 2.3:
The make-or-buy analysis.
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Workshop 2.4:
Identifying different types of contracts.
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Workshop 2.5:
Developing the statement of work (SOW).
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Workshop 3.1:
The process of obtaining bids and proposals.
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Workshop 3.2:
Developing request for proposal (RFP) and request for quotation (RFQ).
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Workshop 3.3:
Advertising and soliciting offers from sellers.
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Workshop 3.4:
Pre-bid conferences and their importance.
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Workshop 3.5:
The role of a weighted scoring model.
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Workshop 4.1:
Fixed-price contracts and their risks.
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Workshop 4.2:
Cost-reimbursable contracts.
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Workshop 4.3:
Time and material (T&M) contracts.
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Workshop 4.4:
The benefits and drawbacks of each type.
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Workshop 4.5:
How to choose the right contract for your project.
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Workshop 5.1:
The criteria for evaluating bids.
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Workshop 5.2:
Techniques for vendor scoring.
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Workshop 5.3:
Conducting a formal vendor selection process.
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Workshop 5.4:
The importance of due diligence.
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Workshop 5.5:
Avoiding common pitfalls in the selection process.
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Workshop 6.1:
The role of the project team during contract execution.
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Workshop 6.2:
Managing changes and scope creep.
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Workshop 6.3:
The importance of regular performance reviews.
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Workshop 6.4:
Handling payments and invoices.
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Workshop 6.5:
Documenting communication and issues.
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Workshop 7.1:
The key phases of negotiation.
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Workshop 7.2:
Strategies for achieving a win-win outcome.
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Workshop 7.3:
Understanding the other party's interests.
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Workshop 7.4:
The importance of clear and concise communication.
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Workshop 7.5:
Finalizing the contract and ensuring all terms are met.
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Workshop 8.1:
Building long-term relationships with key suppliers.
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Workshop 8.2:
Collaborative problem-solving.
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Workshop 8.3:
Performance feedback and continuous improvement.
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Workshop 8.4:
The importance of clear roles and responsibilities.
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Workshop 8.5:
Handling disputes and conflicts.
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Workshop 9.1:
Identifying common procurement risks.
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Workshop 9.2:
The impact of supply chain disruptions.
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Workshop 9.3:
Managing legal and contractual risks.
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Workshop 9.4:
Developing a risk response plan.
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Workshop 9.5:
The role of insurance and performance bonds.
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Workshop 10.1:
The importance of compliance and regulation.
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Workshop 10.2:
Avoiding conflicts of interest.
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Workshop 10.3:
The ethical principles of procurement.
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Workshop 10.4:
Understanding intellectual property rights.
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Workshop 10.5:
Contract law fundamentals.
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Workshop 11.1:
The formal process of contract closure.
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Workshop 11.2:
Verifying that all work has been completed.
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Workshop 11.3:
Finalizing all payments and invoices.
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Workshop 11.4:
Conducting a final performance review.
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Workshop 11.5:
Archiving all procurement documents.
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Workshop 12.1:
An introduction to agile contracting.
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Workshop 12.2:
The role of agile teams in procurement.
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Workshop 12.3:
The use of master service agreements (MSAs).
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Workshop 12.4:
Building trust and flexibility with suppliers.
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Workshop 12.5:
Adapting procurement to changing requirements.
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Workshop 13.1:
Navigating cross-border procurement challenges.
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Workshop 13.2:
Understanding international trade laws and tariffs.
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Workshop 13.3:
Currency risk and exchange rates.
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Workshop 13.4:
Cultural considerations in negotiation.
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Workshop 13.5:
The use of international contracts.
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Workshop 14.1:
An overview of procurement software.
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Workshop 14.2:
The use of e-sourcing platforms.
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Workshop 14.3:
Data analytics for decision-making.
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Workshop 14.4:
The future of procurement with AI and automation.
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Workshop 14.5:
Using technology to enhance transparency and efficiency.
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Workshop 15.1:
The principles of public procurement.
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Workshop 15.2:
Understanding bidding regulations and laws.
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Workshop 15.3:
The importance of transparency and fairness.
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Workshop 15.4:
The role of open tenders.
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Workshop 15.5:
Avoiding fraud and corruption.
